SOAR’s Administrative Assistant Position Open (click here for full description)

General Description of Position:

The SOAR Administrative Assistant is the “public face” of the organization and the person that most people interact with when they visit or call the office. The Administrative Assistant is responsible for performing routine office functions (e.g. answering phones/emails, filing, and using computer programs) in addition to those unique to SOAR. The person filling this role should have a basic knowledge of SOAR policies and procedures, possess excellent written and oral communication skills and exhibit initiative, flexibility, and the ability to work under pressure. Much of the work will require the individual to work closely with the SOAR Board President, Technology Chairperson and the rest of the Board of Directors (BOD). This individual will also be interacting with members of the SUNY Potsdam staff and community at large. As the most visible member of the SOAR organization, the Administrative Assistant should demonstrate an appreciation of the SOAR philosophy in order to facilitate SOAR in its mission to provide stimulating and engaging learning opportunities for its members. The hours of the position may be flexible.

Specific Duties and Required (or Preferred) Skills:  

• Answer phones and other forms of communication politely and professionally; maintain accuracy in record keeping and all written and oral communications. 
•  Respond to routine inquiries about SOAR. 
•  Demonstrate proficiency with office machines and technology, Windows 10 and Microsoft Office 365 programs (Word, Excel, Publisher), and Google Docs. 
•  Be familiar with and follow established office and book-keeping procedures. Handle course and membership fees (recording checks received, writing receipts, etc.). 
•  Assist with the registration process and effectively use the SOAR database and other established policies and procedures. Prepare/assist with mailings.
• Photocopy/prepare class materials for instructors, keeping the quantity and content of such materials within limits established by the Copyright Act of 1976 and the Teach Act of 2020. Follow the notification procedure established by the BOD to inform students of class changes, cancellations, and other communications related to class management, making use of ambassadors and class members.
• Collect Course Evaluation Forms in conjunction with the ambassadors.
• Work with college staff and appropriate SOAR members to arrange the Fall and Spring luncheons on campus. 
• Arrange with University Police to obtain parking stickers for BOD members and parking passes for SOAR members and special events
• Attend SOAR BOD meetings and prepare required meeting materials. Maintain Official Meeting Notebook. 
• Demonstrate ability to multi-task and work independently using established policies and procedures; ask for help when necessary.
• Solicit, accept, and act on constructive criticism and feedback. 
• Is dependable, honest and kind to others.

Qualifications: Previous experience in a clerical position, Administrative Assistant, or as an Office Manager preferred but not necessary.

Hours: Typically 15 hours per week, 9am-2pm, Mondays, Wednesdays and Fridays. Flexibility in hours and days is possible.

Submit resume and two references to:

Alicia Walter
382 Van Housen Ext.
SUNY Potsdam
44 Pierrepont Avenue
Potsdam, NY 13676

View All SOAR News