What Presenters Need to Know

Ed Russell, Curriculum Co-Chair, emails all presenters each semester.  The email contains a web link to a Google form asking for course and presenter information. Please complete and submit the form.

   *NOTE:  The course form is a Google Form. Fill it out as much as you wish the first time, then submit it, and then copy and save the url so you can go back to it later and update your replies. You can do this mulitiple times, just be sure to save the url to get back to your last version of the Google Form.  Please fill it out as thoroughly as you can.



   Office hours:  9:00 am - 2:00 pm  

   Email: soar@potsdam.edu   Phone: 315-267-2690

  ADDRESS: SOAR, 382 Van Housen Ext., SUNY Potsdam, 44 Pierrepont Avenue, Potsdam, NY 13676.

        Janet vanWerigh: vanwerj@gmail.com

  Chair:        David Mathie: davidgmathie@gmail.com

  Members:    Carol Rossi-Fries: carolrows123@gmail.com Ed Russell: edmundrusselljr@gmail.com Phil Shatraw: soarshatraw@gmail.com

        Janet van Weringh:vanwerj@gmail.com
        Jerry Sharp: jsharphigley@gmail.com

       Carol McRobbie:  camcrobbie@gmail.com

       Bill Mein: BillMeinFromSOAR@gmail.com


Q. suggest a SOAR course or offer a SOAR course yourself?
A. Anyone on the SOAR Curriculum & Scheduling Committee listed above; or call 315-267-2690 or email the SOAR office - soar@potsdam.edu, or email David Mathie, Chair of the committee, davidgmathie@gmail.com.

Q. ask questions about how to set up your SOAR course?
A. contact David Mathie or Ed Russell or if it's a technical issue, contact Janet van Weringh or Jerry Sharp
Q. need to cancel your course that hasn't started yet or is already underway, or make some other last-minute change?

A. Call your SOAR ambassador AND email the SOAR Office at soar@potsdam.edu

Q. get something copied for your course?
A. email the SOAR office and ask when it would be convenient to drop off your materials that need copying (be sure to call ahead before you decide to drop in to the office - office hours may vary).  Email: soar@potsdam.edu  Phone:  315-267-2690   Office Hours:  MWF 9:00-2:00.  Location: 382 Van Housen Extension, SUNY Potsdam.      (NOTE: Making many copies for a class - especially a large class - can get expensive and require lots of office time; please keep your number of pages to be copied to a minimum, and request copying at least a week ahead of the class day when they are needed).


There are now almost 400 SOAR members. Though beyond full time careers in the home and work place, they continue to be active inquisitive, energetic and creative people. SOAR members enjoy intellectual stimulation, hands-on activities, going places, and good fellowship. They love learning new things, and they love sharing what they know.


WHAT HAPPENS WHEN: How SOAR courses get from an idea to the classroom:

Now you've done it! You've volunteered to offer a SOAR presentation or course. What happens next?

1. Your suggestion goes to the Curriculum Comittee Chair David Mathie. All the potential courses are then discussed in committee and a balanced variety are chosen from a long list of possibles.

2. The Chair sends the final list of suggested courses to the SOAR Board of Directors

3. In October (for the following spring semester) and in April (for the following fall semester) the Board of Directors reveiws the list, and ultimately approves the final version of the course list.

4. The final course list goes back to the Curriculum & Scheduling Chair. Ed Russell emails all the presenters the web link to a Google form asking for course and presenter information in November (for the following spring semester) or in April (for the following fall semester).

5. If needed, Ed Russell or David Mathie may contact a presenter to get more information or clarification. 

6. After downloading the information from the Google form, David Mathie creates a master spreadsheet showing each presenter's contact information; and his/her requests for space, times/dates, needed tech, etc.  

7. The Schedulers put the pieces of requests together to formulate a cohesive schedule/calendar of presentations and courses. They also work with presenters and location supervisors to find the best classroom fit for each course. NOTE: If at all possible, all times, dates, locations are confirmed with the presenters before going to print. (This is why it is VERY important to know presenters' extended away contact information, so that information doesn't have to be updated later.)

8. A document of all course descriptions, presenters, dates and times, locations is created and sent to all SOAR members just before it is time to register.

9. Janet van Weringh enters all information into the SOAR database, which then populates to our website. It is also used to register our members and print out all necessary documents. 

10. Registration starts as soon as the registration is sent out to our active members and to other interested people. (NOTE: The registration form is not posted online until after the mailing goes out.) 

11. As soon as possible, the Ambassdor team, lead by Bill Mein, selects ambassadors for each class from the members who volunteer for the job, and the Tech Assistant team, led by Jerry Sharpe, selects tech assistants for each class.

12. CLASSES BEGIN! Classes typically start the second Monday in September and the second or third Monday in March. 

13. Registration is ongoing throughout the semester. If space is available, students will be allowed to join the course through Day 1 of class. If the class is closed, members will be wait-listed and can join later if another member cancels his/her registration before class starts. If a class has already started and a member wants to join late - permission is granted only through the SOAR office (and, for some courses, only if the presenter is willing to add a late participant to the class).

14.  A SOAR semester is between 9 and 10 weeks long. At the end of the semester, members celebrate with a mid-week luncheon after classes end. All presenters are invited to this luncheon (free for them) and all presenters will receive some other small tokens of our appreciation for volunteering to teach for SOAR (whether or not they are able to be at the luncheon).

15. Meanwhile, the process of setting up courses for the next semester has already started.

Updated: 2022-12-14 13:36:20

More Info About Soar


382 Van Housen Ext.
SUNY Potsdam
44 Pierrepont Ave.
Potsdam, New York 13676

Office hours: 9:00-2:00 - Monday, Wednesday, Friday (hours may vary when SOAR is not in session)

Phone: 315-267-2690

E-Mail: soar@potsdam.edu

Visit our sponsoring institution:
SUNY Potsdam